Corporate Services Coordinator Back to Job Postings

Posted by
Four Seasons Hotels Ltd.
Job Location
Toronto
Posting active until
September 14, 2018

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Job Description

We have an exciting 18-month contract opportunity for a Coordinator on our Corporate Services Team at Four Seasons Hotels and Resorts Corporate Office.

The Corporate Service Coordinator will provides facility management and employee & guest experience support. We are looking for a self-starter who enjoys working in a fast paced environment, who is committed to delivering great customer service and possesses excellent organizational skills.

Education:
Relevant educational background or equivalent experience in Facilities Management, Hospitality, etc.

Professional Qualifications:
Food Handler Certificate and/or First Aid Certificate from a WSIB-approved training organization preferred

Experience:
Administrative/office and/or facility management experience preferred

Key Activities:

General Office Duties
Establish and maintain internal customer service satisfaction level, primary contact for all service requests including employee moves, on-boarding and changes.

Building Maintenance
Building inspection completed at least three days per week.
Primary contact for all building repairs that require effective vendor relationships & communication with all stakeholders.
Assigned areas include but not limited to; plumbing, carpet cleaning, office plants, coffee machines, locks and keys, ATM machine, vending machine, office furniture and other general repairs

Travel
Corporate travel administrator that includes traveler profile management, training & communication

Security
Security database administrator that includes the diligent management of security access, security badges and adherence to PCI compliance.
Provide security reports

Finance
Reconciliation of petty cash and on-site vending revenue on a monthly basis

Purchasing
Effectively manage office supply vendors and their relationships.
Coordinate the annual employee sale including customer interfaces, payment and product distribution.

Inventory
Manages and reports on the external and internal inventory processes & vendor relationships which includes office furniture.

Administrative
Coordinates on-boarding activity for employees & consultants including the maintenance of the office space navigation tool
Internal conference coordination
Ensures first aid kits, including defibrillators, are up to date on a quarterly basis including all ergonomic assessment process
Be the communications secretary for the department and general building communication that includes monthly event calendars and weekly general communications.

Other Duties as assigned

Competencies and Functional Skill:
Flexible and adaptable to changing office dynamics
People focused individual with customer service attitude and experience
Excellent written and verbal communication skills
Ability to consult and communicate with all levels of management
Excellent organization skills
People focused
Ability to multi task and prioritize projects and requests
Team player
Technical Skills and Knowledge:
Proficient in Microsoft office suite – Excel, Word & PowerPoint
Basic digital information management like web design & database management desired

Candidates must already hold Canadian work eligibility.

Four Seasons is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.