FACILITIES AND ADMINISTRATION MANAGER Back to Job Postings

Posted by
Canadian Mental Health Association York Region
Job Location
Newmarket, with travel in York Region/South Simcoe
Posting active until
December 31, 2018

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Job Description

INTERNAL/EXTERNAL POSTING
POSTING DATE: November 22, 2018
CLOSING DATE: Until Filled

FACILITIES AND ADMINISTATION MANAGER

Closing Date: Until Filled

One Year Contract, Full-time, 35 Hours per Week – Evening Hours and Weekends may be required

Competition #: 201825

Do you have passion for providing an outstanding employee experience? Are you excited by innovative facilities solutions and committed to motivating a dynamic administrative team? If so, bring your enthusiasm, dedication, and your collaborative spirit to CMHA-York Region and help bring us to the next level!

Our Mission: As the nation-wide leader and champion for mental health, CMHA facilitates access to the resources people require to maintain and improve mental health and community integration, build resilience, and support recovery from mental illness.

Our Organizational Values:

• Client and Family Centered – through partnership, accountability and action
• Culturally Competent – to provide the best service and work experience
• Innovation – to bring value to our community

Team Values: Trust, Respect, Communication and Teamwork.

Hours of work: 35 hours per week. On-call hours. Evening and weekend hours may be required.

Location: Newmarket, travel in York Region/South Simcoe

Job Profile:

We’re looking for the best and brightest Facilities & Administration Manager to grow with us in a new period of significant expansion. We are now accepting resumes for an individual that will bring our spaces to life by overseeing the daily operations of our buildings, and providing exceptional support and structure to our Administration Team. Reporting to the Director of Finance, this opportunity will begin as a one year contract, with high potential to go permanent, and will see you drive reliable and continuous improvement and optimization of all Facilities and Administration processes. As the go-to Manager you will manage day to day operational and administrative needs for our five locations, including our Corporate Office, and you will be an integral contributor to new locations.

You will keep the operation of the organization smooth, organize functions of the administrative staff, maintain facilities and liaise with contractors and vendors to provide facilities services. The Manager is the primary point of contact for all internal employee facilities requests and manages all aspects of interoffice and intraoffice employee moves. The Manager oversees the administrative staff, including reception, program administrative staff, and facilities service providers (i.e. cleaning, facilities repair, courier and mail, etc.) and ensure their compliance with standards and contracts.

In addition, you will maintain office equipment, physical space, and, in collaboration with the Director of Information Technology, the Telecommunications systems for the agency across all facilities. The incumbent negotiates leases, vendor contracts and furniture purchases and this role handles building-equipment emergencies on an ongoing basis and serves as a liaison between staff and outside contractors called in to fix problems. The successful candidate will also manage facilities repair expenses and budgets, and will review office-related expenditures. You will create and monitor procedures related to room bookings, facility operations and resolves inter-office facility operation issues.

You will lead all facility projects, makes administrative decisions, and manage the work product and work deadlines of the administrative staff. A key responsibility is to encourage focus in these professional positions and to deliver timely, quality service. As our Facilities and Administration Manager you are fully comfortable in a fast-paced environment, providing high standards of excellence, in both building and maintaining office spaces, and developing an Administration Team that strengthens our company. CMHA-York Region – Come for a job; find your career!

In addition to compliance with all organizational policies and procedures, the incumbent is also expected to behave ethically, demonstrate competence in effective communication and team building, demonstrate effectiveness in working in a collaborative environment, and demonstrate confidence in decision-making and in building relationships.

Requirements:

• A diploma in Business or Administration, or equivalent, is required; a degree is preferred
• 2-3 years of supervisory experience, leading facilities projects and external vendors, is required
• Experience in supervising, and performance-coaching, administrative support teams is required
• Must have knowledge in business law regarding contracts and sales agreements in order to prepare agreements between a department and other agencies
• Must be aware of crisis management techniques required to effectively manage emergency situations
• Should have good knowledge in business English required to produce analytical and technical reports in the appropriate format
• Must be aware of the provincial and federal laws and regulations related to the work unit
• Strong proficiency with Microsoft Office programs
• A tactful and positive individual who can easily face and overcome challenges in the workplace
• A valid Canadian Full G driver’s license, with minimum $1M third party liability insurance and a reliable vehicle
• Ability to perform small maintenance repairs when necessary
• A second language is an asset
• JHSC certification is an asset
• A satisfactory Police Check is required

This position reports to and is supervised by the Director of Finance.

Working Conditions:
• Able to work for long hours and on weekends in order to fulfill job responsibilities on time
• Office environment, travel between offices, outside environment when needed
• Ability to work at computer for extended periods of time

Disclaimer: In keeping with mental health reform, best practices, funding and direction this position may later require knowledge, skills, abilities and working conditions not noted here.

Why work for CMHA York Region?

We are team committed to our vision of mentally healthy people in a healthy society. That means we respect that our clients are the experts in their recovery journey and our role is to provide support, resources and opportunities based on their hopes and dreams. It means that we foster and encourage an entrepreneurial spirit to create, implement and sustain innovative, evidence based and transformational impact. We seek out and build partnerships, collaborate and share knowledge to be the most culturally competent team and fully integrated service delivery partner.

Our team cares for each other. We have our own team values of trust, respect, teamwork and communication. We hold ourselves accountable and we celebrate our wins. Because we risk, we learn and we take the opportunity and time to constantly improve our skills, the way we function as a team and ultimately deliver services. We are a team committed to mental health for all. Join us and be part of providing great care in great communities!

Application Procedures:

If you are interested in this opportunity, please follow the link on this posting or visit the Career section of our website. Complete the application form and submit cover letter and resume (PDF or Word) together as one (1) document / attachment in the Resume section, outlining how your experience matches our requirements, to the Human Resources Department quoting Competition # 201825.

CMHA, York Region Branch supports the recovery of people with mental illness and promotes diversity in the workplace. We welcome persons with lived experience, women, aboriginal people, people with disabilities, and members of the 2SLGBTQ+, visible minority and immigrant communities to apply.

To request this posting in an alternate format or to request accommodation in the application process, email AODA@cmha-yr.on.ca

Online: www.cmha-yr.on.ca, under CAREERS section.

While we thank all candidates for their interest, only those selected for an interview will be contacted.