Facilities & Office Services Coordinator (Contract) Back to Job Postings

Posted by
Aird & Berlis LLP
Job Location
Toronto, Ontario
Posting active until
May 10, 2018

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Job Description

Working with management the primary responsibilities are to coordinate the proper operation and maintenance of the Firm’s location. Included are such functions as space utilization, facilities and equipment maintenance services, as well as purchasing, budgeting, shipping, receiving, storage and office communication. This role requires one to both respond to issues as well as anticipate needs or potential concerns.

Responsibilities:
• Oversee the rearrangement/relocation of office equipment and furniture in consultation with management
• Coordinate with third party suppliers for the purchasing, organizing and maintenance of supplies and all materials necessary for efficient office operations
• Obtain quotes from vendors and suppliers as they pertain to the premises/facilities function
• Arrange for the repair of inoperative equipment
• Work with building management in directing the maintenance, rework and repair of electrical, plumbing, etc.
• Responsible for assisting the Health & Safety Committee to ensure all emergency protocols are up to date
• Update the Firm on any building or security issues related to our premises and operations
• Track budget and process invoices
• Arrange for security cards to be added/deleted
• Liaise with building management serving as the primary contact
• Write accident incident reports
• Assist with any other task as assigned

Qualifications or Skills Requires:
• Minimum of three years’ experience within a facilities related position.
• Must have strong technical skills with the Microsoft Word 2013, Excel and Outlook
• Extremely organized and meticulous with quick follow-up and detail.
• Ability to be proactive, problem solve and multitask.
• Extremely customer service oriented.