Facility Manager Back to Job Postings

Posted by
Black & McDonald Limited
Job Location
Toronto, ON
Posting active until
March 6, 2019

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Job Description


Black & McDonald’s Southern Ontario FMO team is growing! If you are an analytical and organized professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Facility Manager is located in Toronto, ON and typically reports directly to the Division Manager.

The Facility Manager will support our commercial and institutional portfolio located in Toronto, Ontario. The Facility Manager is responsible for managing and maintaining either single or multiple client facilities, including managing building staff and vendors, coordinating space renovations, and client relationships. Additionally, the Facility Manager will ensure profitability through effective planning, management, and development of effective controls and procedures.

The Facility Manager will be responsible for the following duties and responsibilities:

Manage the total overall operation of the facilities in the areas of safety, productivity, and efficiency to the standards of the contract and to the satisfaction of our customers
Develop and maintain an expandable comprehensive maintenance program, which will include training maintenance personnel and establishing an innovative Preventive Maintenance Program
Effectively manage employee performance utilizing appropriate processes including establishing objectives, coaching, mentoring, and corrective disciplinary action
Responsible for solving problems and/or conflicts in a professional manner while maintaining open and timely communication with the customer
Interface with internal and external customers ensuring effective communications regarding status and priority of work
Develop and implement shift schedules while managing labour resources to ensure that the appropriate staffing levels are maintained
Manage and coordinate all utility building activities (such as boilers, emergency generators, chillers, electrical units, etc.)
Prepare proposals for additions, deletions, and changes to the contract scope as requested by the customer
Tracks, analyzes, and trends project costs; provides accurate invoicing and budgets based on the contract type, terms, and conditions
Responsible for the development and management of operational and capital projects
Plan and prepare project schedules, milestones, and budgets while monitoring progress against established schedules
Establish and maintain strong, collaborative relationships with vendors and other third parties to understand challenges and opportunities, ensure timely exchange of information, and ensure budgetary and service level requirements are met or exceeded
Prepare and negotiate contracts, renewals, changes, and additions to contractual agreements with clients, architects, consultants, suppliers, and subcontractors
Adherence to and implementation of health, safety, quality control, and environmental policies and programs
Inventory and order equipment, materials, and supplies for the maintenance department
Review and approve all expenditures for materials, equipment, tools, supplies, and subcontractors
Must be able to respond to facility emergencies after hours
Travel within the GTA is required
Other duties as assigned


Communicates Effectively
Holds Self and Others Accountable
Problem Solving and Innovation
Maximizes Business Performance and Team Effectiveness


Post-secondary education in a related field


3-5 years’ experience in building maintenance or related trade preferred
Must have strong knowledge of building electrical, mechanical, HVAC, and building structural systems
Experience in maintaining and managing all building services utilizing contractors and in-house staff
Experience with commercial/institutional buildings, project management, and hydro/water/HVAC is an asset
Experience implementing process and procedural improvements
Knowledge of local and national electrical codes, National Building Code, and National Fire Code is required
P3 project experience is an asset
Multiple years of experience in a health care setting is an asset


Demonstrated experience in problem solving abilities
Proven track record supervising multiple teams
Excellent time management skills, ability to shift priorities on an ad hoc basis, and flexibility with working hours
Excellent written and verbal communication skills
Ability to be assertive while maintaining diplomacy and political awareness
Ability to anticipate customer’s needs and to proactively implement solutions
Ability to motivate, lead, and facilitate a cross-functional work team to achieve objectives
Must maintain a valid driver’s licence
All candidates must be able to pass a police reference check for vulnerable persons

We welcome and encourage applications from persons with disabilities.
Accommodations are available upon request.