Faciltiies Co-ordinator Member Back to Job Postings

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The Bishop Strachan School
Job Location
Posting active until
September 30, 2020

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Job Description

Internationally acclaimed for its unique environment and expertise in the particular learning needs of girls, The Bishop Strachan School (BSS) has built a reputation over its long history as an undisputed leader in education. Offering a challenging, lively and creative atmosphere, a roster of uniquely qualified faculty and staff, and an inspiring campus featuring a spectacular science and arts wing, BSS inspires each student to find her passion, pursue her dreams and reach her potential through a rigorous academic program.

Helping students become smart, independent, compassionate young women, BSS provides the tools, technology and innovation required to thrive in post-secondary pursuits and beyond. Our unique whole girl approach, commitment to excellence and embodiment of strong values create a profound and powerful learning environment within a supportive, engaged community.

To support our mission of providing our students with the best educational experience, we strive for excellence in every facet of the organization – including providing a stimulating, creative and lively work environment that attracts the best staff and faculty. We are seeking the right candidate to fill the position of:

Facilities Co-ordinator

Reports To: Director of Facilities Operations

Indirectly Reports to: Chief Financial Officer

Summary of the Position:
Reporting to the Director of Facilities Operations, the Facilities Co-ordinator provides support in day to day operation and maintenance of building and systems in collaboration with facilities team, security and contractors. The position will provide assistance in scheduling, planning and project management of annual and long-term projects, and capital initiatives. The Facilities Co-ordinator is expected to work in a procedural, consultative and consensus-building manner with BSS Community ensuring the school’s facilities will support its mission and strategic directions.

Specific Accountabilities Include:
• Assists in the execution of strategic priorities of the facility
• Manages and maintains Computerized Maintenance Management Systems (CMMS) for regular and preventive maintenance
• Assists in development and automation of preventive maintenance plan
• In conjunction with the Director of Facilities Operations and Facilities Supervisor, coordinates, assigns and then follows up to ensure the work with the Facilities team and contractors is complete
• Works with Director of Facilities Operations to plan, schedule and implement minor and major maintenance and annual capital development projects
• Assists in developing, managing and reporting the annual capital and operating budgets
• Provides support in obtaining request for proposals, and requests for multiple quotations for both operations and capital project works
• Oversees and manages the updates of the 30-year Reserve Fund study rolling model
• Prepares reports and analysis on facilities key performance metrics and customer satisfaction surveys
• Supports Director of Facilities Operations in arranging and scheduling regulatory inspections for building systems, reviews inspection reports and coordinates deficiency corrections
• Maintains record management system for facilities records including service contracts, inspection reports, compliance certificates, warranty documents, etc.
• Assists in managing internal and external security staff and maintenance of security systems
• Assists in reviewing and development of service contracts and related service level agreements (SLAs)
• Creates and maintains forms, procedures, templates and other resources as required
• Investigates and coordinates response to any reports of deficiencies, breakdowns or repairs required in or around the School
• Collaborates with Purchasing department to manage selection, acquisition and installation of furniture, fixtures and equipment
• Works with the Facilities team to respond to emergencies as required (i.e. floods, fire alarms, power failures, etc.)
• Participates in Professional Development and contributes to the department’s body of knowledge.
• Commits to the Staff Growth and Evaluation Process
• Other duties as assigned

Skills, Experience and Attributes Include:
• Completion of post secondary education in one or more of the following: Facilities Management; Systems Maintenance; Building Environmental Systems; certification in a relevant discipline would be an asset.
• Minimum of 3 years related work experience in facilities, construction and project management
• Proven strength in Microsoft Office with particular emphasis on Excel and Word
• Competence in the effective use of Computerized Maintenance Management Systems (CMMS)
• Knowledge of provincial legislation (e.g. Ontario Building/Fire Codes, AODA, Ontario Health & Safety Act, Occupational Health & Safety Act, WMHIS, etc) an asset
• Knowledgeable in the preparation of budgets
• Familiar with video surveillance and access control systems
• Knowledge of daily and preventive building maintenance an asset
• Some knowledge of mechanical, electrical, and construction in a historical building or retrofitted environment
• Exposure to construction and renovations, understanding of blue prints, current and relevant legislation, standards and codes
• Proven organizational, analytical and administrative skills in a similar environment working with staff and contractors, prioritizing, scheduling, monitoring and performing job planning tasks
• Excellent interpersonal skills including written and verbal communication skills for both internal parties and external service providers
• Proven ability to take initiative, work under pressure, problem-solve and handle confidential information.
• Effective team player and ability to work independently
• Proven ability to prioritize and work on multiple projects while meeting objectives within tight deadlines.
• Commitment to the vision of the School
Interested applicants should forward a cover letter and resume to Human Resources at The Bishop Strachan School by email to careers@bss.on.ca indicating Facilities Co-ordinator in the subject line.

We thank all candidates in advance.
We will, however, contact only those selected for an interview.
We believe that diversity in our school fosters a rich, inclusive and creative environment.
We are actively engaged in building a more diverse school
and encourage all qualified applicants to apply.
Visit us at www.bss.on.ca