Project Manager Back to Job Postings

Posted by
Centre for Addiction & Mental Health
Job Location
Toronto, Ontario
Posting active until
November 9, 2019

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Job Description

EMPLOYMENT OPPORTUNITY
Project Manager, DBFM Contracts
Redevelopment

Position Description:

The CAMH Queen Street Campus Redevelopment is a multiphase capital program which supports the transformation of lives for those affected by mental illness.

We are currently recruiting for a Project Manager, DBFM Contracts. This role will report into Redevelopment Senior Management, while also supporting the Redevelopment Leadership Team. The Project Manager, DBFM Contracts will be responsible for providing hands on project management and contract administration support and coordination during the planning, design, construction and operations phases of select Redevelopment Projects. This position is located at 1001 Queen Street West.

Current major DBFM contracts in the Redevelopment portfolio include:

Phase 1B – Completed and occupied in 2012 consisting of three buildings with a total GFA of 540,000 sq ft;
Phase 1C – Under construction with occupancy mid 2020 consisting of two buildings with a total GFA of 617,000 sq ft; and,
Phase 1D (Forensics) – Stage 2 Submission issued to MOHLTC and early planning stages are underway. This project consists of one large building with a total GFA of approximately 580,000 sq ft. Anticipated completion and occupancy is 2025-26.

You will join a high caliber team and support the Redevelopment office with a high degree of professionalism. You are a self-motivated individual who handles a complicated role well while ensuring accuracy in preparing and promptly completing all required supporting documentation. You must possess excellent managerial, technical, and contractual knowledge and your ability to mitigate risk during all phases of the project(s) is critical along with your ability to manage stakeholder expectations with respect to approved project parameters.

You will develop and maintain strong relationships with other programs and departments within CAMH and with external agencies in other Healthcare facilities. You will ensure value for money is obtained and a collaborative management approach is undertaken with our construction partners and service providers. You will support a healthy workplace that embraces diversity, encourages teamwork and complies with all applicable and regulatory requirements.

The successful candidate will possess excellent customer relationship skills, negotiations, team work skills, strong business acumen, demonstrated leadership skills, strategic thinking skills, project management skills, strong computer skills and excellent written and oral communication skills. Ability to work with people from diverse backgrounds and communities is essential.

Key Accountabilities:

Accountability for project coordination on assigned projects within the Redevelopment Office Portfolio with a focus on the FM aspect of DBFM projects
Be accountable for the daily contractual administration of CAMH responsibilities pertaining to the DBFM Projects
Ensuring the Project Agreement deliverables, specifically the Key Performance Indicators as described in Schedule 15, of the Facility Management Output Specification (FMOS) are being met by the Service Provider
Identify, document, and provide mitigation strategies for potential project risks and issues of importance and escalate, as appropriate, for the DBFM Projects
Schedule, coordinate and facilitate internal project team meetings including development of agenda, leading meeting, meeting minutes, ensuring follow-up of action items identified
Attend and participate in external stakeholder meetings, as required to fulfill responsibilities, ensuring completion of any action items, as assigned
Develop expert knowledge of the PSOS (Project Specific Output Specifications) with a focus on the Project Agreement(s) and Facility Management Output Specification (FMOS)
Review, develop, and/or deliver reports, communications, and presentations (in written, verbal, or graphical form)
Execute project work streams, as assigned

Primary Duties and Responsibilities:

Manage, Coordinate and/or Assist with contract administration management for the CAMH Redevelopment DBFM Projects, including but not limited to:
Assist with the development and review of the PSOS (Project Specific Output Specifications) focusing on the FMOS (Facility Management Output Specification)
Assist with the development and review of Request for Qualifications (RFQ), Request for Proposals (RFP) and Project Agreement (PA) associated with typical DBFM projects
Assist with the planning and preparation of Ministry of Health Long Term Care capital submissions, as requested
Assist with and coordinate the contract administration management of PH1C Construction activities as it pertains to the Operational Phase
Act as the point of contact for CAMH with the construction team and the service provider during design, construction and transition, resolve and manage contractual issues as they arrise
Conduct Site Reviews/Inspections and assess progress of assigned construction activities against the various project schedule(s), ensuring timelines are being met and are in compliance with the PSOS
Manage the FMOS deliverables the Service Provider is required to meet prior to Substantial Completion, ensuring timelines are being met and are in compliance
Review of design and construction documents, including drawings and technical specifications
Assist with and coordinate the contract administration management of PH1B Operational activities
Assist with resolving FM related issues raised by internal clients and stakeholders, effectively managing the concerns raised, ensuring the Service Provider addresses it to the satisfaction of CAMH
Ensure the Facility is being maintained in a manner that is consistent with best practices for energy conservation, carbon footprint reduction, and other relevant environmental standards
Track operational issues/trends, ensuring the Service Provider provides and executes a performance action plan that rectifies the concerns to the satisfaction of CAMH
Review the Monthly Performance Report, ensuring the Key Performance Indicators reported on meet the requirements as described in Schedule 15 FMOS
Monitor and ensure the Service Provider is effectively practicing the Standard Operating Procedures as well as the Policy and Procedures, including CAMH’s Policies and Procedures
Assist with the execution of Small Works and Variations requested by CAMH stakeholders, as assigned, within the DBFM Projects
Oversee the Variation and Small Works process, accountable for managing the Service Providers’ completion and delivery on time, as well as within budget, as assigned
Provide architectural, mechanical and electrical (A/M/E) input with respect to facility management (FM) and life cycle (LC) costs for projects as required
Ensure coordination with a variety of internal and external CAMH stakeholders are met, as required

Qualifications:

Direct, hands-on project experience during the Operations Term is critical as is technical and contractual knowledge of the DBFM contracts.

Education/Specific Training:

A degree in architecture, engineering, or related discipline
Formal project management education is an asset
Working knowledge of project schedules, budgets, technical requirements, contract structure and other matters pertaining to project planning and implementation

Experience:

5-7 years of progressive experience supporting large scale ($50M+), complex healthcare infrastructure projects, preferably related to AFP projects
3-5 years of experience leading projects or streams within a project
Proficiency in Microsoft Office including Word, Excel, PowerPoint, Microsoft Project
Demonstrated experience with document storage management via MS SharePoint
Experience with document management and tracking with e-Builder considered an asset
Experience working with diverse clients and stakeholders

Please note: This full-time, permanent position is NOT part of any Bargaining Unit

Salary Range: Competitive salary and benefits package

CAMH is a Tobacco-Free Organization.

CAMH is fully affiliated with the University of Toronto and is a teaching hospital and research institute. As a CAMH employee you will be expected to actively support CAMH’s teaching and research activities, in addition to supporting the clinical work of the hospital.

As an employment equity employer CAMH actively seeks Aboriginal peoples, visible minorities, women, people with disabilities, (including people with who have experienced mental health and substance use challenges), and additional diverse identities for our workforce.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should accommodation be required.